‘Startup Business’ Archive

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Are You Using Your Focus Time?

Written by Monikah Ogando on September 1, 2009

stopwatchOne of the most glorified lies of the 21st century is the ability to multitask well in order to get a maximum productivity.

It doesn’t work.

Research shows that, once interrupted, it takes the average human brain anywhere from 5-20 minutes to get back into the flow of whatever task you were engaged in before the interruption. Now imagine that happening 6-7 times a day.

No wonder the day is gone and you wonder where the heck it went!

One of the best ways I know to boost my productivity on workdays is to utilize a countdown timer during my focus time. I define Focus Time as my personal productivity time without any interruptions.  It’s that sacred time of my workday that gives me the freedom to focus on the critical activities that only I can do.

A focus segment for me is 50 minutes in duration.   I turn off my phone, shut down my email and lock my office door to prevent all disruptions.

I set my countdown timer to 50 minutes and then I get busy.

Here are some of the activities I recommend you focus on if you decide to set aside prime time hours for yourself:

  • Strategic planning
  • Batching phone calls in one sitting
  • Contract evaluation
  • Email/web copywriting
  • Critical thinking
  • Mind mapping
  • Curriculum design
  • Audio/Video production

Putting aside 50 uninterrupted minutes a day, five days a week, adds up to about 188 hours a year of pure productivity.  Try it for 3 weeks and you’ll be stunned at how much more productive you become.

If you’re like most entrepreneurs, your stress levels will decrease and your income will increase!

What To Do Now: Click here to get free instant access to my favorite online countdown timer.  Then set aside 5 prime time fifty-minute segments next week.  Report your progress by commenting on this blog post.

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Do you really need a business plan?

Written by Monikah Ogando on August 18, 2008

I’ll be the first to admit, I’ve espoused the need for having a formal business plan before. In fact, many clients have hired *ME* to create a huge 50-100 page business plan for their organizations.

However, after considering the issue I’m having second thoughts and maybe you should be too.

*  What’s the advantage of a business plan?

*  Why should you chuck your current business plan and redesign it?

*  How is your business plan damaging your brand and profits?

Come join us tomorrow (Tuesday, August 19th) at 9:30 pm ET / 6:30 pm PT as I discuss “A New Look at an Old Paradigm: Business Plans 2.0″ during my LIVE Broadcast. Remember you have to register with uStream in order to participate in the chat room and ask your business questions live. It’s also an awesome way to connect with other business owners, entrepreneurs and possible strategic alliances.

After the discussion, I’ll be updating this blog post and I’d love to hear your comments on it.

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Get the Ball Rolling FAST In Your Business

Written by Monikah Ogando on August 8, 2008

A friend of mine once called me to let me know he was starting his own business. I congratulated him and said that if he ever needed any support from me to give me a shout. I hadn’t heard from him in several weeks so I emailed him to find out how everything was going. He wrote back, “I’ve recently completed my website (of course, it’s a work in progress) and I just don’t know
where to go from here. I feel like I’m preparing to no end; but have not had one client to date. How can I really get the ball rolling? E-mail blasts, mailings, registering on the various search engines; I’m just not sure which road to take.”

I wrote back a lengthy email with plenty of ideas. In the days that followed, we talked at length about his strategy. Here are a few bullet points from that dialog:

1)  Get out there.
You really have to put yourself out there and get ‘face-time with people so they get to know, like and trust you. Building relationships is the main thing. You want people to be able to know you well enough, trust you deeply enough and think of your professionalism high enough to not only do business with you, but also refer you to their friends, colleagues and loved ones.

2)  Follow Up.

It is often said that it takes prospects an average of 7 - 9 contacts with you before you even get on their radar screen, let alone be the chosen solution for the problem they are seeking to solve. So implement a follow up system that will allow your prospects to have your contact information handy and keep on you on top of mind when they need your services and/or come across a referral.

3)  Start in your own backyard.

Did you ever read that classic book, Acres of Diamonds? The character in that book sells his field and wonders the world in search of treasures. When he returns to his town an abject failure, he finds out that his field had a diamond mine. He was sitting on a fortune all along! So with us, usually, we think we need to have a global strategy before we master a local strategy. I am a huge proponent
of thinking big, but you need to start somewhere. Make a list of everyone you know and contact them to let them know you are available and what services and products you offer. If they’re not in the market for your services, ask them for three referrals each. And repeat the process until you’ve reached your sales objective.

4) Specialize.

It’s tempting to offer a ton of services and cast as wide a net as possible. But that actually hurts your business in the long run. People who try to be everything to all people usually tend to be perceived as a novice. Or worse,  your prospects may think you are very likely to be low-balled in your prices because there’s nothing you do extraordinarily well, so you’ve become a commodity in their eyes where the only thing to separate you from the competition is how low you’re willing to go. Also, people tend to think that if you do one thing, you do it well and command the credibility and prices you deserve.

5) If you can’t beat ‘em, join ‘em.

Your competition could very well be a hidden treasure trove of client referrals. Make a list of 5-10 businesses that have a similar offer as you do, and approach them to become a referral partner. They may be overloaded with work and can give you the overflow, or perhaps they have the same offering, but for a different target market than yours. Take advantage of those subtle differences by serving each other’s customers. Both you and your competition will look like winners in your prospects’ eyes.

If you are struggling to drum up business right now, then you need to be spending 80-90% of your time marketing your business. I like to call it “rain making.” You can take very specific action to plant seeds in the beginning of your business (I go over them in detail in the Mastermind Coaching Gym). That way, when it’s time to make it rain, you’ve already done the preliminary work and just watch your work bloom.